PrivateEventRider

2011-07-27T13:46:06Z

Crimson: /* 501st Legion Performance and Hospitality Rider Private Events */

==501st Legion Performance and Hospitality Rider Private Events==

Download PDF [[media:Private_Rider.pdf]]

[http://www.501st.com/request.php Legion Event Request Form]

The 501st Legion (hereafter referred to as “the Legion”) an all-volunteer fan-based organization dedicated to celebrating the Star Wars universe through costuming — most notably the costumes and characters of the Stormtroopers, Clone Troopers and other villains from the Star Wars saga. The Legion seeks to promote interest in Star Wars through the construction and exposure of quality costumes, and to facilitate the use of these costumes for Star Wars-related events as well as contributions to the local community.

The Legion recognizes it holds no claim over the costumes and characters it portrays, and that their use is a privilege extended by ''Lucasfilm Ltd. (LFL)''. Legion Members acknowledge and accept that while in costume, we represent the Star Wars brand and will do so professionally and responsibly at all times.

The Event Sponsor (hereafter referred to as “the Sponsor”) is the individual or group requesting an appearance by members of the Legion.

The Sponsor understands and acknowledges that the Legion is an all-volunteer organization, and as such makes no guarantee of the Legion’s ability to provide specific character types or quantities.

===Private Event Definition===

A private event is any event requested for a nonpublic or non-promotional function. Private events include (but are not limited to): birthday parties, weddings, award ceremonies, retirement parties, and hospital visits.

'''It should be noted that the Legion does not participate in events which might be considered political or religious in nature.'''

Corporate Event Requirements may be found here http://www.501st.com/databank/CorporateEventRider

Charity Event Requirements may be found here http://www.501st.com/databank/CharityEventRider

===Character Compensation===
As a rule, the Legion and its members do not charge a fee for private appearances. However, a donation in the name of the Legion to a reputable charity commensurate with the number of characters requested and the event duration is greatly appreciated. If the Sponsor does not have a charity of choice, the Legion can suggest one. For a partial list of charities the Legion has worked with in the past please view our [http://501st.com/charity.php charity list]. Please discuss preferred charities with your local Garrison's point of contact person.

===Travel and Expenses: ===
The Sponsor may be asked to compensate participating members for travel and expenses including but not limited to fuel, meals, and lodging. The Sponsor may elect to provide travel, lodging, and meals directly if they so choose. Traveling with elaborate costumes creates many challenges. Additional baggage fees or insured express shipping may be required to deliver costumes to and from the event location if the member is traveling by air.

===Minimum Requirements:===

The Sponsor shall provide a local contact to be the local Legion Garrison Command Staff or Garrison Event Coordinator not less than two weeks prior to the event. Large venue events and events requesting more than 12 Legion members may require more lead time.

The Sponsor shall provide free parking and secure changing facilities for Legion members including costumed characters and handlers.

===Duration of Appearances ===

While helmeted or masked Legion members may be able to provide an appearance of more than 30 continuous minutes, the decision to do so lies solely at the individual Legion member's discretion and provisions should be made in scheduling to accommodate the physical limitations of some Legion costumes. Appearances longer than 30 continuous minutes should allow for breaks in locations permitting the helmeted or masked Legion member to remove costume parts in privacy.

===Legion Support Personnel ===
Many of the costumes owned by the Legion members have limited visibility and freedom of movement. As such, it is common for the Legion to bring support personnel or handlers to events. The handlers assist the costumed characters in dressing prior to the event and act as extra eyes and ears for the costumed characters. Our handlers are typically Legion members, family members, or potential new members who are working on attaining membership in the Legion.

Handlers may be costumed characters without helmets such as Imperial Officers or Imperial Crew. Handlers may also be dressed casually, or in a Legion or Garrison shirt. Please advise the Legion's contact person assigned to your event of the level of formality of your event so that Legion handlers may dress appropriately.

While handlers are there for the safety and security of the costumed characters, the Sponsor is ultimately responsible for the security of the event including patron interaction.

===Venue Relations: ===
If the event request is for a location other than a private home, the Sponsor is responsible for notifying and coordinating the event with local venue management, ownership and security.

{|border="1" align="center"
|Note in some commercial, common use and civil properties, i.e. malls and restaurants, the venues or local jurisdictions forbid the wearing of masks or carrying of prop replica weapons in public. The appearance of costumed characters and the policy of the venue or local jurisdiction regarding prop replica weapons must be clarified and cleared by the Sponsor not less than one week prior to the event.
|}

Please consider the following as examples:

* Hospital Visits – Hospital rooms are small. Please arrange hospital visits to common areas often available in hospitals such as day rooms or gardens.

*Private Homes – Consider the area available. Darth Vader and a few Stormtroopers can completely occupy the average living room.

===Autographs and Photographs: ===
Autographs are often requested of the Legion members. It is the typical of the Legion to grant these requests. Members typically sign in a manner consistent with the character being portrayed. For example, "TK-1234 Stormtrooper" or "Darth Vader – SL-0000."

Special note for children's events: the local Garrison may provide special treats for the children at the event such as "Honorary Stormtrooper Certificates," activity books, temporary tattoos, autographed photos, stickers and other small Star Wars or Legion related material. Please feel free to discuss these items with your point of contact.

===Required Amenities:===
* A secure or lockable changing facility
* Access to restroom facilities
* Bottled water

===Exceptions: ===
If the Sponsor is unable to meet the minimum requirements as outlined in this document, the participating Legion members, at their own expense, may waive any of the above requirements or stipulations when working with the Sponsor, local venue management and security.

CorporateEventRider

2011-07-27T13:46:03Z

Crimson: /* Requested amenities: */

==Performance and Hospitality Rider Corporate and Promotional Events==

Download PDF [[media:Corp_Rider.pdf]]

[http://www.501st.com/request.php Legion Event Request Form]

The 501st Legion is an all-volunteer costume organization focused on professional costuming, spreading the love of Star Wars to fans around the globe, and to charity work on local, national, and world-wide levels.

The 501st Legion cannot make a guarantee of our ability to provide specific characters, or numbers of personnel for any given event.

All 501st Legion members make use of Lucasfilm, Ltd. copyrights and trademarks with permission from Lucasfilm, Ltd. and hold no ownership of these intellectual properties and cannot grant any rights to the same properties.

All 501st Legion members will comport themselves with the highest standard of professional behavior.

The Event Sponsor (hereafter referred to as "the Sponsor") is the event coordinator, venue, or other entity, organization, company, or individual requesting an appearance by members of the Legion.

The majority of the Legion membership is not SAG or Equity members or Extras. Radical changes in call times, daytime rehearsals, etc., all put extra stress on Legion members. Legion members are volunteer performers and should not be asked to stage extensive scenes or other heavily choreographed action.

===Corporate and Promotional Event Definition===
A corporate or promotional event is any event sponsored by a corporate, advertising, promotional or marketing firm for the purpose of promoting a product, sale, or media release.

'''The Legion does not participate in political or protest events.'''

Typically, the product or event must have some relationship to the '''Star Wars''' franchise and may require permission and sanction by Lucasfilm, Ltd. If the Legion has any question of the validity of the product or event, the Legion reserves the right to contact Lucasfilm, Ltd. regarding the event.

Legion members will be happy to sign nondisclosure agreements upon request. Please provide a copy of the agreement to the Legion and the local event coordinator for review '''a minimum of one week prior to the event'''.

Charity Event Requirements may be found here http://www.501st.com/databank/CharityEventRider

Private Event Requirements may be found here http://www.501st.com/databank/PrivateEventRider

===Character Compensation===
*Corporate character requests shall be reimbursed at a reasonable work-time-lost day rate commensurate with local character appearance fees charged by other character providers within the same locale and not more than standard extras fees for SAG or AFTRA. This is requested per-character.

*A donation to a charity made in the name of the Legion may be requested in lieu of or in addition to individual character payment, and is in line with our mission to work for charity in conjunction with our activities.

*For a list of charities the Legion has worked with in the past, please see refer to our [http://501st.com/charity.php charity list]. Please discuss preferred charities with your local Garrison point of contact.

===Travel and Expenses:===
The Sponsor may be asked to compensate participating members for travel and expenses including but not limited to fuel, meals, and lodging. The Sponsor may elect to provide travel, lodging, and meals directly if they so choose. Traveling with elaborate costumes creates many challenges. Additional baggage fees or insured express shipping may be required to deliver costumes to and from the event location if the member is traveling by air.

===Minimum Requirements:===

501st Legion members are volunteers with real-life responsibilities including jobs and families. Radical changes in call times, daytime rehearsals, etc., all put extra stress on Legion members.
The limitations of our costumes require the following:

*A minimum of two weeks lead time for planning. 30 days is preferred.

*Both the Sponsor and the local Garrison will provide a specific contact person for relating all information back and forth.

*Frequent breaks in a climate-controlled (if possible) area every 30 minutes to 2 hours (depending on the character(s) present).

*Access to water.

*Access to restrooms.

*Access to a changing area that is secure or lockable, clean, well-lit, private, furnished with tables and/or chairs/stools. (e.g. a break room or conference room). A bathroom or storage closet is not acceptable.

*Free or compensated parking that is close to the venue (less than 5 minutes walking distance).

*A safe environment that is well-maintained and well-lit for our members to be featured or to interact with the public.

*Allowances for handlers from within our own group to be present for the safety of our members.

*Security is to be handled by the Sponsor, not the Legion members.

*We are unable to perform complicated skits, battles, or extensive choreography. Therefore, appearances should be planned with this restriction in mind.

===Legion Support Personnel===
Many of the costumes owned by the Legion members have limited visibility and freedom of movement. As such, it is common for the Legion to bring support personnel or handlers to events. The handlers assist the costumed characters in dressing prior to the event and act as extra eyes and ears for the costumed characters. Our handlers are typically Legion members, family members, or potential new members who are working on attaining membership in the Legion.

Handlers may be costumed characters without helmets such as Imperial Officers or Imperial Crew. Handlers may also be dressed casually, or in a Legion or Garrison shirt. Please advise the Legion's contact person assigned to your event of the level of formality of your event so that Legion handlers may dress appropriately.

While handlers are there for the safety and security of the costumed characters, the Sponsor is ultimately responsible for the security of the event including patron interaction.

===Venue Relations:===
The Sponsor is responsible for notifying and coordinating the event with local venue management, ownership, and security.

{| border="1" align="center"
|Note in some commercial, common-use, and civil properties (e.g. shopping malls), the venues or local jurisdictions forbid the wearing of masks or carrying replica weapons in public. The appearance of costumed characters and the policy of the venue or local jurisdiction regarding masks or replica weapons must be clarified and cleared by the sponsor not less than one week prior to the event.
|}

The Sponsor agrees to allow full access to the performance venue and pre-performance facilities to the Legion members acting as costumed characters or handlers a minimum of one hour prior to the event. This requirement may be adjusted depending on the scope and scale of the event and as agreed upon by the Sponsor and the local Legion event coordinator.

===Autographs and Photographs:===
Autographs are often requested of the Legion members. It is the typical of the Legion to grant these requests. Members typically sign in a manner consistent with the character being portrayed. For example, "TK-1234 Stormtrooper" or "Darth Vader – SL-0000." The Legion does not require the purchase of an item or a donation to sign an autograph. The Sponsor agrees not to require purchases or donations in order to receive an autograph or take a photograph with a costumed character.

===Required Amenities:===
*A secure or lockable changing facility
*Access to restroom facilities
*Bottled water
*Meals and snacks if the event is scheduled to run more than four hours.
*Donations commensurate with the number of troopers and duration of the event in the name of the 501st Legion to a reputable charity.

===Requested Amenities:===
*Clear, clean tables
*Chairs or stools

In general, a good rule of thumb would be one 2’ x 6’ or 2’ x 8’ table with chairs for every 3 to 4 characters. Due to restricted mobility, most armored characters cannot sit down in their costumes. High stools such as bar stools are excellent seats for Stormtroopers if they are available.

===Nice Touches:===
*Event tickets or passes (musical, theatrical, film or exhibit events)
*Snacks or meals if the event is scheduled for more than two hours.
*Access to non-public restroom facilities

Revised {{REVISIONMONTH}}-{{REVISIONDAY2}}-{{REVISIONYEAR}} {{REVISIONUSER}}

CorporateEventRider

2011-07-27T13:39:51Z

Crimson: /* Travel and Expenses: */

==Performance and Hospitality Rider Corporate and Promotional Events==

Download PDF [[media:Corp_Rider.pdf]]

[http://www.501st.com/request.php Legion Event Request Form]

The 501st Legion is an all-volunteer costume organization focused on professional costuming, spreading the love of Star Wars to fans around the globe, and to charity work on local, national, and world-wide levels.

The 501st Legion cannot make a guarantee of our ability to provide specific characters, or numbers of personnel for any given event.

All 501st Legion members make use of Lucasfilm, Ltd. copyrights and trademarks with permission from Lucasfilm, Ltd. and hold no ownership of these intellectual properties and cannot grant any rights to the same properties.

All 501st Legion members will comport themselves with the highest standard of professional behavior.

The Event Sponsor (hereafter referred to as "the Sponsor") is the event coordinator, venue, or other entity, organization, company, or individual requesting an appearance by members of the Legion.

The majority of the Legion membership is not SAG or Equity members or Extras. Radical changes in call times, daytime rehearsals, etc., all put extra stress on Legion members. Legion members are volunteer performers and should not be asked to stage extensive scenes or other heavily choreographed action.

===Corporate and Promotional Event Definition===
A corporate or promotional event is any event sponsored by a corporate, advertising, promotional or marketing firm for the purpose of promoting a product, sale, or media release.

'''The Legion does not participate in political or protest events.'''

Typically, the product or event must have some relationship to the '''Star Wars''' franchise and may require permission and sanction by Lucasfilm, Ltd. If the Legion has any question of the validity of the product or event, the Legion reserves the right to contact Lucasfilm, Ltd. regarding the event.

Legion members will be happy to sign nondisclosure agreements upon request. Please provide a copy of the agreement to the Legion and the local event coordinator for review '''a minimum of one week prior to the event'''.

Charity Event Requirements may be found here http://www.501st.com/databank/CharityEventRider

Private Event Requirements may be found here http://www.501st.com/databank/PrivateEventRider

===Character Compensation===
*Corporate character requests shall be reimbursed at a reasonable work-time-lost day rate commensurate with local character appearance fees charged by other character providers within the same locale and not more than standard extras fees for SAG or AFTRA. This is requested per-character.

*A donation to a charity made in the name of the Legion may be requested in lieu of or in addition to individual character payment, and is in line with our mission to work for charity in conjunction with our activities.

*For a list of charities the Legion has worked with in the past, please see refer to our [http://501st.com/charity.php charity list]. Please discuss preferred charities with your local Garrison point of contact.

===Travel and Expenses:===
The Sponsor may be asked to compensate participating members for travel and expenses including but not limited to fuel, meals, and lodging. The Sponsor may elect to provide travel, lodging, and meals directly if they so choose. Traveling with elaborate costumes creates many challenges. Additional baggage fees or insured express shipping may be required to deliver costumes to and from the event location if the member is traveling by air.

===Minimum Requirements:===

501st Legion members are volunteers with real-life responsibilities including jobs and families. Radical changes in call times, daytime rehearsals, etc., all put extra stress on Legion members.
The limitations of our costumes require the following:

*A minimum of two weeks lead time for planning. 30 days is preferred.

*Both the Sponsor and the local Garrison will provide a specific contact person for relating all information back and forth.

*Frequent breaks in a climate-controlled (if possible) area every 30 minutes to 2 hours (depending on the character(s) present).

*Access to water.

*Access to restrooms.

*Access to a changing area that is secure or lockable, clean, well-lit, private, furnished with tables and/or chairs/stools. (e.g. a break room or conference room). A bathroom or storage closet is not acceptable.

*Free or compensated parking that is close to the venue (less than 5 minutes walking distance).

*A safe environment that is well-maintained and well-lit for our members to be featured or to interact with the public.

*Allowances for handlers from within our own group to be present for the safety of our members.

*Security is to be handled by the Sponsor, not the Legion members.

*We are unable to perform complicated skits, battles, or extensive choreography. Therefore, appearances should be planned with this restriction in mind.

===Legion Support Personnel===
Many of the costumes owned by the Legion members have limited visibility and freedom of movement. As such, it is common for the Legion to bring support personnel or handlers to events. The handlers assist the costumed characters in dressing prior to the event and act as extra eyes and ears for the costumed characters. Our handlers are typically Legion members, family members, or potential new members who are working on attaining membership in the Legion.

Handlers may be costumed characters without helmets such as Imperial Officers or Imperial Crew. Handlers may also be dressed casually, or in a Legion or Garrison shirt. Please advise the Legion's contact person assigned to your event of the level of formality of your event so that Legion handlers may dress appropriately.

While handlers are there for the safety and security of the costumed characters, the Sponsor is ultimately responsible for the security of the event including patron interaction.

===Venue Relations:===
The Sponsor is responsible for notifying and coordinating the event with local venue management, ownership, and security.

{| border="1" align="center"
|Note in some commercial, common-use, and civil properties (e.g. shopping malls), the venues or local jurisdictions forbid the wearing of masks or carrying replica weapons in public. The appearance of costumed characters and the policy of the venue or local jurisdiction regarding masks or replica weapons must be clarified and cleared by the sponsor not less than one week prior to the event.
|}

The Sponsor agrees to allow full access to the performance venue and pre-performance facilities to the Legion members acting as costumed characters or handlers a minimum of one hour prior to the event. This requirement may be adjusted depending on the scope and scale of the event and as agreed upon by the Sponsor and the local Legion event coordinator.

===Autographs and Photographs:===
Autographs are often requested of the Legion members. It is the typical of the Legion to grant these requests. Members typically sign in a manner consistent with the character being portrayed. For example, "TK-1234 Stormtrooper" or "Darth Vader – SL-0000." The Legion does not require the purchase of an item or a donation to sign an autograph. The Sponsor agrees not to require purchases or donations in order to receive an autograph or take a photograph with a costumed character.

===Required Amenities:===
*A secure or lockable changing facility
*Access to restroom facilities
*Bottled water
*Meals and snacks if the event is scheduled to run more than four hours.
*Donations commensurate with the number of troopers and duration of the event in the name of the 501st Legion to a reputable charity.

===Requested amenities:===
*Clear, clean tables
*Chairs or stools

In general, a good rule of thumb would be one 2’ x 6’ or 2’ x 8’ table with chairs for every 3 to 4 characters. Due to restricted mobility, most armored characters cannot sit down in their costumes. High stools such as bar stools are excellent seats for Stormtroopers if they are available.

===Nice Touches:===
*Event tickets or passes (musical, theatrical, film or exhibit events)
*Snacks or meals if the event is scheduled for more than two hours.
*Access to non-public restroom facilities

Revised {{REVISIONMONTH}}-{{REVISIONDAY2}}-{{REVISIONYEAR}} {{REVISIONUSER}}

CorporateEventRider

2011-07-27T13:31:49Z

Crimson: /* Performance and Hospitality Rider Corporate and Promotional Events */

==Performance and Hospitality Rider Corporate and Promotional Events==

Download PDF [[media:Corp_Rider.pdf]]

[http://www.501st.com/request.php Legion Event Request Form]

The 501st Legion is an all-volunteer costume organization focused on professional costuming, spreading the love of Star Wars to fans around the globe, and to charity work on local, national, and world-wide levels.

The 501st Legion cannot make a guarantee of our ability to provide specific characters, or numbers of personnel for any given event.

All 501st Legion members make use of Lucasfilm, Ltd. copyrights and trademarks with permission from Lucasfilm, Ltd. and hold no ownership of these intellectual properties and cannot grant any rights to the same properties.

All 501st Legion members will comport themselves with the highest standard of professional behavior.

The Event Sponsor (hereafter referred to as "the Sponsor") is the event coordinator, venue, or other entity, organization, company, or individual requesting an appearance by members of the Legion.

The majority of the Legion membership is not SAG or Equity members or Extras. Radical changes in call times, daytime rehearsals, etc., all put extra stress on Legion members. Legion members are volunteer performers and should not be asked to stage extensive scenes or other heavily choreographed action.

===Corporate and Promotional Event Definition===
A corporate or promotional event is any event sponsored by a corporate, advertising, promotional or marketing firm for the purpose of promoting a product, sale, or media release.

'''The Legion does not participate in political or protest events.'''

Typically, the product or event must have some relationship to the '''Star Wars''' franchise and may require permission and sanction by Lucasfilm, Ltd. If the Legion has any question of the validity of the product or event, the Legion reserves the right to contact Lucasfilm, Ltd. regarding the event.

Legion members will be happy to sign nondisclosure agreements upon request. Please provide a copy of the agreement to the Legion and the local event coordinator for review '''a minimum of one week prior to the event'''.

Charity Event Requirements may be found here http://www.501st.com/databank/CharityEventRider

Private Event Requirements may be found here http://www.501st.com/databank/PrivateEventRider

===Character Compensation===
*Corporate character requests shall be reimbursed at a reasonable work-time-lost day rate commensurate with local character appearance fees charged by other character providers within the same locale and not more than standard extras fees for SAG or AFTRA. This is requested per-character.

*A donation to a charity made in the name of the Legion may be requested in lieu of or in addition to individual character payment, and is in line with our mission to work for charity in conjunction with our activities.

*For a list of charities the Legion has worked with in the past, please see refer to our [http://501st.com/charity.php charity list]. Please discuss preferred charities with your local Garrison point of contact.

===Travel and Expenses:===
The Sponsor may be asked to compensate the participating membership for travel and expenses including but not limited to fuel, meals, and lodging. The Sponsor may elect to provide travel, lodging and meals directly if they so choose.

===Minimum Requirements:===

501st Legion members are volunteers with real-life responsibilities including jobs and families. Radical changes in call times, daytime rehearsals, etc., all put extra stress on Legion members.
The limitations of our costumes require the following:

*A minimum of two weeks lead time for planning. 30 days is preferred.

*Both the Sponsor and the local Garrison will provide a specific contact person for relating all information back and forth.

*Frequent breaks in a climate-controlled (if possible) area every 30 minutes to 2 hours (depending on the character(s) present).

*Access to water.

*Access to restrooms.

*Access to a changing area that is secure or lockable, clean, well-lit, private, furnished with tables and/or chairs/stools. (e.g. a break room or conference room). A bathroom or storage closet is not acceptable.

*Free or compensated parking that is close to the venue (less than 5 minutes walking distance).

*A safe environment that is well-maintained and well-lit for our members to be featured or to interact with the public.

*Allowances for handlers from within our own group to be present for the safety of our members.

*Security is to be handled by the Sponsor, not the Legion members.

*We are unable to perform complicated skits, battles, or extensive choreography. Therefore, appearances should be planned with this restriction in mind.

===Legion Support Personnel===
Many of the costumes owned by the Legion members have limited visibility and freedom of movement. As such, it is common for the Legion to bring support personnel or handlers to events. The handlers assist the costumed characters in dressing prior to the event and act as extra eyes and ears for the costumed characters. Our handlers are typically Legion members, family members, or potential new members who are working on attaining membership in the Legion.

Handlers may be costumed characters without helmets such as Imperial Officers or Imperial Crew. Handlers may also be dressed casually, or in a Legion or Garrison shirt. Please advise the Legion's contact person assigned to your event of the level of formality of your event so that Legion handlers may dress appropriately.

While handlers are there for the safety and security of the costumed characters, the Sponsor is ultimately responsible for the security of the event including patron interaction.

===Venue Relations:===
The Sponsor is responsible for notifying and coordinating the event with local venue management, ownership, and security.

{| border="1" align="center"
|Note in some commercial, common-use, and civil properties (e.g. shopping malls), the venues or local jurisdictions forbid the wearing of masks or carrying replica weapons in public. The appearance of costumed characters and the policy of the venue or local jurisdiction regarding masks or replica weapons must be clarified and cleared by the sponsor not less than one week prior to the event.
|}

The Sponsor agrees to allow full access to the performance venue and pre-performance facilities to the Legion members acting as costumed characters or handlers a minimum of one hour prior to the event. This requirement may be adjusted depending on the scope and scale of the event and as agreed upon by the Sponsor and the local Legion event coordinator.

===Autographs and Photographs:===
Autographs are often requested of the Legion members. It is the typical of the Legion to grant these requests. Members typically sign in a manner consistent with the character being portrayed. For example, "TK-1234 Stormtrooper" or "Darth Vader – SL-0000." The Legion does not require the purchase of an item or a donation to sign an autograph. The Sponsor agrees not to require purchases or donations in order to receive an autograph or take a photograph with a costumed character.

===Required Amenities:===
*A secure or lockable changing facility
*Access to restroom facilities
*Bottled water
*Meals and snacks if the event is scheduled to run more than four hours.
*Donations commensurate with the number of troopers and duration of the event in the name of the 501st Legion to a reputable charity.

===Requested amenities:===
*Clear, clean tables
*Chairs or stools

In general, a good rule of thumb would be one 2’ x 6’ or 2’ x 8’ table with chairs for every 3 to 4 characters. Due to restricted mobility, most armored characters cannot sit down in their costumes. High stools such as bar stools are excellent seats for Stormtroopers if they are available.

===Nice Touches:===
*Event tickets or passes (musical, theatrical, film or exhibit events)
*Snacks or meals if the event is scheduled for more than two hours.
*Access to non-public restroom facilities

Revised {{REVISIONMONTH}}-{{REVISIONDAY2}}-{{REVISIONYEAR}} {{REVISIONUSER}}

2011-05-04T16:54:41Z

Crimson: /* Article IX: Merchandise and Branding */

=Legion Charter=

'''NOTE: THIS IS A DRAFT DOCUMENT AND DOES NOT REFLECT THE CURRENT OPERATING GUIDELINES OF THE 501st LEGION.'''

==Article I: Name==
501st Legion (aka “the Legion”, “the 501st“, and “Vader’s Fist”)

==Article II: Mission==

# The 501st Legion is a 'Star Wars' fan club dedicated to celebrating the 'Star Wars' universe through the creation, display, and wearing of quality character costumes that represent its villainous characters.
# The Legion seeks to promote interest in 'Star Wars' through the building and wearing of quality costumes, and to facilitate the use of these costumes for Star Wars-related events as well as contributions to the local community through costumed charity and volunteer work.

==Article III: Representation==

The 501st Legion recognizes that members have no claim to the copyright and intellectual property of 'Lucasfilm Ltd. (LFL)' by the privilege authorized to the organization. Members acknowledge and accept that they by authorization represent the brand that is 'Star Wars', and, when in costume or otherwise act on behalf of the Legion, represent the 'Star Wars' brand and will do so courteously, professionally, and responsibly at all times.

==Article IV: Membership==

The 501st Legion is an inclusive, equal-opportunity, non-discriminatory club. Membership is open to persons 18 years or older who own a costume that meets with the standards of accuracy, completeness, and construction as required by the Legion, and wear it in accordance with the participation requirements as set forth by the Legion.

Upon admission, a new member will be assigned a unique Operating Number. Two-letter code prefixes corresponding to approved costumes are associated with that number. The operating number is unique to the individual member and is non-transferable. Rights and privileges are granted to members according to their status as either active or otherwise.

The right to grant, deny, revoke, or suspend membership is reserved by and under the sole authority at the Legion level and may not be superseded by rules of any Legion subdivision.

==Article V: Organization==

# The 501st Legion is a worldwide club organized into Garrisons, Squads, and Outposts. A Legion Command level consisting of the Legion Commander (LCO), Legion Executive Officer (LXO), and an administrative staff coordinates the club. The Legion recognizes that most activities will be on the local level. For this reason, the Legion is divided into subdivisions based on geographical boundaries. The list and boundaries of Garrisons, Squads, and Outposts is maintained by the Captain of the Guard.
# Detachments are special resource groups specifically focusing on analyzing, researching, and compiling information about specific costumes. Detachments are not bound by geography. The goal of a detachment is to serve the needs of both 501st members and persons new to 'Star Wars' costuming who hope to join the 501st Legion. A detachment is chartered around a specific costume or family of costumes that share commonality.
# The Legion Council is a body made up of the Legion Command and representatives from each Garrison and Outpost. This council is moderated by the Legion Commander. Legion members may bring issues of contention or concern before the Council through their Council representatives, or in cases where their issues are with their Council representatives, through any other member of the Council (which includes Legion Command).

==Article VI: Legion Officers==

# '''Legion Commanding Officer (LCO):''' The LCO is the top administrator and president of the club. The LCO appoints an administrative staff to assist with club operations, which may include but are not limited to formulating policies, moderating the Legion Council, and organizing partnerships with outside parties.
# '''Legion Executive Officer (LXO):''' The LXO assist the LCO in club operations as a vice-president. The LXO may perform duties as assigned by the LCO, and reserves the authority to act as club president in the absence of the LCO.
# '''Captain of the Guard (COG):''' The COG is the operations manager of the club Responsibilities include interpreting and enforcing club rules, serving as an impartial mediator for disputes among members or officers, overseeing disciplinary hearings, moderating Legion elections, and maintaining the Legion map of units.
# '''Legion Membership Officer (LMO):''' The LMO is responsible for reviewing and processing applications for membership and maintaining member information in the Legion database. The LMO drives costume policies, including acceptable costume types for membership and quality control of costume subimissions.
# '''Legion Webmaster (LWM):''' The LWM manages all Legion Web resources and advises unit Webmasters.
# '''Merchandising and Brand Officer (MBO):''' The MBO oversees all Legion merchandise operations, including those of local units. The MBO ensures that all merchandise projects adhere to rules and guidelines that govern use of images, pricing, and distribution.
# '''Public Relations Officer (PRO):''' The PRO serves as the Legion's advocate and primary point of contact with the public and outside parties. The PRO serves as the executive editor of all Legion publications and multimedia productions. The office of the PRO also serves as the primary point of contact for celebrities and VIPs.
# '''Legion Charity Representative (LCR):''' The LCR serves as the Legion's primary point of contact with outside charitable organizations. The LCR also collects, manages and reports documentation of Legion charitable activities. Along with the PRO the LCR may publish and promotes the Legions Charity efforts to the Legion Membership and the public.
# Collectively, the officers listed here are referred to as "Legion Command."

==Article VII: Elections==

==Article VIII: Policies and Amendments==

==Article IX: Merchandise and Branding==

# The 501st Legion is a club based on a copyrighted property and is not authorized to profit from the sales of merchandise bearing images or ideas from the Star Wars property. Consequently, it is agreed that whatever merchandise or promotional materials are created to advertise the 501st Legion will be sold only to members of the Legion and at cost.
#*501st merchandise or promotional materials are not to be sold to the general public.
#*All promotional materials must meet Legion guidelines before being approved for production.
#*All materials not abiding by these guidelines will be considered unauthorized and forbidden to all members of the 501st Legion.
#*Any member producing and/or distributing unauthorized Legion material will be subject to disciplinary action by the Legion.
#*Members wearing unauthorized Legion materials at official events shall be directed to remove these items or be subject to disciplinary action.
# The Legion does not endorse or manage the creation of props, costumes, or materials by anyone for sale to others. Any items created are for the express use of the creator. The Legion will not intervene in private sales transactions of non-Legion merchandise or products. Legion rules do not extend to any disputes related to these matters.
# 501st Promotional Items Set of Standards. This set of standards includes any item, print, or paraphernalia that bears the 501st Legion name, logo, or URL. Any items bearing the words "501st Legion", "Fighting 501st", "Vader's Fist", the 501st Logo, URLs, or those of any sub-units of the Legion are considered representative of the 501st Legion club.
#*Proposals for such items are to be reviewed by the Merchandising and Branding Officer, and approval must be granted by the MBO prior to production.
#*Proposed items must be free of vulgarity, free of copyrighted material as much as possible (including use of unmodified LFL photos or artwork), and not be tied to any outside commercial entity or venture without the express permission of LFL.

==Article X: Disciplinary Action==

A. In situations where the Legion's standards of conduct are violated, it is an unfortunate necessity to address them. While the Legion recognizes that membership is voluntary and should be fun, it also recognizes that there must be some protection afforded its members from abuse and injustice. To this end, the Legion adheres to the following prescription for disciplinary action.

B. All commanders are expected to enforce the rules of the Legion in their respective jurisdictions. Any member behaving in an unacceptable manner or violating the tenets of Legion rules is subject to disciplinary action. This process generally begins at the local unit level. Disputes within Squads or Detachments must be handled by the commander(s) of the disputing parties at the local level. Barring any involvement or clear conflict of interest on their part, commanders are expected to handle disciplinary issues within their units and not simply pass them on to the Legion to handle.

C. Any current member may bring a charge against another member of the Legion. Charges must be brought to the attention of their immediate commander, who should assess the validity of the charge and if founded, initiate an Administrative Action Record and take appropriate action. This action may take the form of an informal meeting between the parties, up to formal hearings.

D. In the event a conflict or complaint involves members of different units, the commander of the primary plaintiff serves as the presiding officer and holds a combined hearing with a panel comprised of officers from all involved units. If one of the parties involved in a dispute is an officer of the unit, the hearing will be overseen by the Legion COG or a designated representative.

E. No member may be removed from the Legion without the knowledge and approval of Legion Command.

==Article XI: By Laws==

== Appendix A: Officers and Elections==
===General Elections===
===Recall Elections===
===Special Elections===

==Appendix B: Membership Definitions==

===Active Membership Definition===
An Active Member is defined as a member in good standing who meets the following requirements:
*Meets all 501st Membership Requirements (i.e. ownership of an approved costume, is over 18 years of age, etc).
*Has an approved membership record in the 501st Legion Membership Database
*Maintains active contact with their Garrison CO or GML. Active contact and participation will be confirmed during the annual Legion Census held each year during the month of October.
*Maintains contact information/membership record in the 501st Legion database either through their Garrison CO or GML.
*Participates in at least ONE Garrison or Legion activity per year while wearing an approved 501st costume owned by said member as recorded in the Legion Census. One year is defined as the period from Legion Census to Legion Census. Examples of an activity include, but are not limited to conventions, charity events, or any activity designated as an official event by a coordinating administrative unit of the Legion.
*Members who serve in military branches are exempt from activity level requirements if their service renders them unable to meet these requirements.

These Minimum Activity Level Requirements should be administered as justly and with as much common sense as possible.

====An Active Member is eligible to: ====
*Vote in polls of the Active Membership.
*Vote in local and legion elections.
*Run for and/or hold elected or appointed offices in the 501st Legion (including Detachment Leadership).
*Coordinate/host official 501st events as designated or allowed by their unit leader.
*Purchase official 501st/member-only merchandise (i.e. t-shirts, cards, badges, etc.) that are offered only to 501st members
*Have their picture and/or profile displayed on 501st.com in the membership section.
*Participate in official 501st events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
*Have access to the 501st legion message boards and applicable unit messages boards.

===Reserve Membership Definition: ===
A Reserve Member is defined as a member in good standing who meets the following requirements:
*Meets all 501st membership requirements (i.e. ownership of an approved costume, is over 18 years of age, etc).
*Has an approved membership record in the 501st Legion membership database
*Maintains active contact with his/her Garrison CO or designated representative (GML). Active contact and participation will be confirmed during the annual Legion Census held each year during the month of October.
*Maintains their contact information/membership record in the 501st Legion Database (either through their Garrison CO or their designated representative (Garrison Membership Liaison).
*Participates in a supporting* role for the Garrison or Legion at least once per year. One year is defined, at the discretion of the unit leader, as a rolling or census-to-census 12-month window from last troop so, for example, a member trooping on June 30 will have to troop on or before June 30 the following year to be considered active.

Examples of supporting activities include, but are not limited to the following: event planning, armor parties, out-of-costume event help, and/or any other administrative functions to be approved by their unit leader as qualifying activities or contributions.

====A Reserve Member is eligible to: ====
*Have limited access on 501st.com & Legion forums.
*Have access to Garrison/Outpost planning forums and public or semi-private discussion areas at the discretion of the unit leader.
*Have access to Detachment forums.
*Have a picture and/or profile displayed on the 501st membership and costume designation pages, marked with a "Reserve Duty" indicator.

====A Reserve Member is NOT eligible to: ====
*Vote in unit or legion polls or elections.
*Run for office or accept an officer or administrative position.
*Buy or create merchandise.
*Participate in limited access events or requests.
*Access main legion forums.
*Access unit members-only forums. This is reserved for active members who meet the requirements of active membership at the discretion of the unit leader.

=== Retired Membership Definition: ===
A Retired Member is defined as a member in good standing who (one or more of the following):
*Does not have an active costume or does not own a 501st approved costume.
*Does not maintain active contact with his/her Outpost CO, Garrison CO or GML, nor participate in the annual Legion Census held each year during the month of October.
*Has been listed as Reserve Duty for more than 12 consecutive months, and has not actively contributed to the legion via a non-costumed activity during that time.
*Is otherwise not able to simply troop.
*Leaves the Legion voluntarily.

====A Retired Member is eligible to: ====
*Retain a displayable legion profile with .Retired. indicator.
*Return to active status via a written request, re-approval of their costume, and completion of or immediately pending completion of a troop.
*Have their membership information and ID number saved/maintained in the 501st Legion database with the member from cradle-to-grave, unless otherwise reassigned by a judgment of the Legion Council through a 2/3 majority vote of the Legion Council members.

====A Retired Member is NOT eligible to: ====
*Vote in unit or legion polls or elections.
*Run for office or accept an officer or administrative position.
*Buy or create merchandise.
*Coordinate official 501st events.
*Particpate in limited access events or requests.
*Access main legion forums.
*Access unit members-only forums. This is reserved for active members who meet the requirements of active membership at the discretion of the unit leader.
*Have their picture posted in the 501st.com membership section.

===Suspended Membership Definition:===
A Suspended Member is defined as a member in poor standing as imposed by a governing unit leader or Legion officer during, or as the result of, a disciplinary action, administrative action or investigation.
This status is meant to be temporary, pending either a return to active status or a change to Discharged status.
All event, forum, merchandise, voting, polling, administrative, election, and membership privileges are suspended, pending the outcome or any proceedings that were the catalyst for said status change, or at the end of the duration of the suspension that is established by said hearing.

===Discharged Membership Definition: ===
A Discharged Member is defined as a member in poor standing who has been removed from the legion based upon disciplinary proceedings or criminal offense or a member who leaves deliberately to avoid the loss of good standing or to avoid administrative or disciplinary action.

====A Discharged Member is NOT eligible to: ====
*Vote in any 501st Legion poll or election.
*Run for and/or hold elected or appointed offices in the 501st Legion (including Detachment Leadership).
*Purchase official 501st/member-only merchandise.
*Have their picture and/or profile displayed on 501st.com.
*Coordinate/host official 501st events.
*Participate in official 501st events.
*Have access to the 501st Legion message boards and applicable unit boards.
Members who are discharged shall have a record of the discharge noted in members profile.

===In Memoriam Membership Definition: ===
An In Memoriam Member is defined as a member in good standing that has passed away.

====An In Memoriam member will have: ====
*Their identification number preserved and not reissued.
*Their profiles, minus contact information, displayed perpetually on the 501st.com Eternal Legionnaires page.

===Honorary Member Definition:===
Honorary Members are special members who have contributed their time, skills and talents to the Star Wars saga in some special way and have been recognized by the Legion for their efforts and contributions while working on the Star Wars universe.

Honorary members must be nominated by an active 501st member to the Legion through a Garrison, or Detachment.

====An Honorary Member is eligible to: ====
*Have their picture and/or profile displayed on 501st.com in the honorary membership section.
*Participate in official 501st events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
*Have access to the 501st legion message boards and applicable unit messages boards.
*Purchase official 501st/member-only merchandise (i.e. t-shirts, cards, badges, etc.) that are offered only to 501st members

====An Honorary Member is NOT eligible to: ====
*Vote in unit or legion polls or elections.
*Run for office or accept an officer or administrative position.
*Run for and/or hold elected or appointed offices in the 501st.

===Friend of the Legion Member Definition: ===
Friends of the Legion are Individuals or organizations who may not have specifically worked for Lucasfilm, but who have shown tremendous support of the 501st Legion and Star Wars fandom are eligible to become Friends of the Legion.

Friends of the Legion must be nominated by an active 501st member to the Legion through a Garrison, or Detachment.

====A Friend of the Legion Member is eligible to: ====
*Have their picture and/or profile displayed on 501st.com in the honorary membership section.
*Participate in official 501st events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
*Have access to the 501st legion message boards and applicable unit messages boards.
*Purchase official 501st/member-only merchandise (i.e. t-shirts, cards, badges, etc.) that are offered only to 501st members

====A Friend of the Legion Member is NOT eligible to: ====
*Vote in unit or legion polls or elections.
*Run for office or accept an officer or administrative position.
*Run for and/or hold elected or appointed offices in the 501st.

==Appendix C: Code of Conduct==
===Hearing Procedures===

====Administrative Leave====

In order to protect the Legion and its membership from involvement in real-world legal proceedings, the Legion will not be involved in any legal action between or involving members and may take action necessary to protect the safety of the Legion and the membership. Any such actions will be at the discretion of the Captain of the Guard with the consent of the Legion Commanding Officer and may include placing members on temporary Administrative Leave and suspending Legion Hearings until such real-world legal proceedings are complete.

Administrative leave will be the functional equivalent of “Retired Status” and will end when the member has finished their involvement in the legal proceedings. Once returned to active status, the member will have six months grace period to troop if they wish to remain on active status.

The use of Administrative Leave is not intended to impact a member’s status negatively or permanently and is only meant to be used as a temporary action to protect the Legion and its membership from undue involvement in legal proceedings.

(Council Resolution May, 2011)