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==501st Legion Performance and Hospitality Rider Private Events==
==501st Legion Performance and Hospitality Rider Private Events==

Revision as of 02:49, 4 November 2011


501st Legion Performance and Hospitality Rider Private Events

Download PDF media:Private_Rider.pdf

Legion Event Request Form

The 501st Legion (hereafter referred to as “the Legion”) an all-volunteer fan-based organization dedicated to celebrating the Star Wars universe through costuming — most notably the costumes and characters of the Stormtroopers, Clone Troopers and other villains from the Star Wars saga. The Legion seeks to promote interest in Star Wars through the construction and exposure of quality costumes, and to facilitate the use of these costumes for Star Wars-related events as well as contributions to the local community.

The Legion recognizes it holds no claim over the costumes and characters it portrays, and that their use is a privilege extended by Lucasfilm Ltd. (LFL). Legion Members acknowledge and accept that while in costume, we represent the Star Wars brand and will do so professionally and responsibly at all times.

The Event Sponsor (hereafter referred to as “the Sponsor”) is the individual or group requesting an appearance by members of the Legion.

The Sponsor understands and acknowledges that the Legion is an all-volunteer organization, and as such makes no guarantee of the Legion’s ability to provide specific character types or quantities.

Private Event Definition

A private event is any event requested for a nonpublic or non-promotional function. Private events include (but are not limited to): birthday parties, weddings, award ceremonies, retirement parties, and hospital visits.

It should be noted that the Legion does not participate in events which might be considered political or religious in nature.

Corporate Event Requirements may be found here http://www.501st.com/databank/CorporateEventRider

Charity Event Requirements may be found here http://www.501st.com/databank/CharityEventRider

Character Compensation

As a rule, the Legion and its members do not charge a fee for private appearances. However, a donation in the name of the Legion to a reputable charity commensurate with the number of characters requested and the event duration is greatly appreciated. If the Sponsor does not have a charity of choice, the Legion can suggest one. For a partial list of charities the Legion has worked with in the past please view our charity list. Please discuss preferred charities with your local Garrison's point of contact person.

Travel and Expenses:

The Sponsor may be asked to compensate participating members for travel and expenses including but not limited to fuel, meals, and lodging. The Sponsor may elect to provide travel, lodging, and meals directly if they so choose. Traveling with elaborate costumes creates many challenges. Additional baggage fees or insured express shipping may be required to deliver costumes to and from the event location if the member is traveling by air.

Minimum Requirements:

The Sponsor shall provide a local contact person to the local Legion Garrison Command Staff or Garrison Event Coordinator not less than two weeks prior to the event. Large venue events and events requesting more than 12 Legion members may require more lead time.

The Sponsor shall provide free parking and secure changing facilities for Legion members including costumed characters and handlers.

Duration of Appearances

While helmeted or masked Legion members may be able to provide an appearance of more than 30 continuous minutes, the decision to do so lies solely at the individual Legion member's discretion and provisions should be made in scheduling to accommodate the physical limitations of some Legion costumes. Appearances longer than 30 continuous minutes should allow for breaks in locations permitting the helmeted or masked Legion member to remove costume parts in privacy.

Legion Support Personnel

Many of the costumes owned by the Legion members have limited visibility and freedom of movement. As such, it is common for the Legion to bring support personnel or handlers to events. The handlers assist the costumed characters in dressing prior to the event and act as extra eyes and ears for the costumed characters. Our handlers are typically Legion members, family members, or potential new members who are working on attaining membership in the Legion.

Handlers may be costumed characters without helmets such as Imperial Officers or Imperial Crew. Handlers may also be dressed casually, or in a Legion or Garrison shirt. Please advise the Legion's contact person assigned to your event of the level of formality of your event so that Legion handlers may dress appropriately.

While handlers are there for the safety and security of the costumed characters, the Sponsor is ultimately responsible for the security of the event including patron interaction.

Venue Relations:

If the event request is for a location other than a private home, the Sponsor is responsible for notifying and coordinating the event with local venue management, ownership and security.

Note in some commercial, common use and civil properties, i.e. malls and restaurants, the venues or local jurisdictions forbid the wearing of masks or carrying of prop replica weapons in public. The appearance of costumed characters and the policy of the venue or local jurisdiction regarding prop replica weapons must be clarified and cleared by the Sponsor not less than one week prior to the event.

Please consider the following as examples:

  • Hospital Visits – Hospital rooms are small. Please arrange hospital visits to common areas often available in hospitals such as day rooms or gardens.
  • Private Homes – Consider the area available. Darth Vader and a few Stormtroopers can completely occupy the average living room.

Autographs and Photographs:

Autographs are often requested of the Legion members. It is the typical of the Legion to grant these requests. Members typically sign in a manner consistent with the character being portrayed. For example, "TK-1234 Stormtrooper" or "Darth Vader – SL-0000."

Special note for children's events: the local Garrison may provide special treats for the children at the event such as "Honorary Stormtrooper Certificates," activity books, temporary tattoos, autographed photos, stickers and other small Star Wars or Legion related material. Please feel free to discuss these items with your point of contact.

Required Amenities:

  • A secure or lockable changing facility
  • Access to restroom facilities
  • Bottled water


If the Sponsor is unable to meet the minimum requirements as outlined in this document, the participating Legion members, at their own expense, may waive any of the above requirements or stipulations when working with the Sponsor, local venue management and security.

Revised 11-04-2011 Krkonsult

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The 501st Legion is a worldwide Star Wars costuming organization comprised of and operated by Star Wars fans. While it is not sponsored by Lucasfilm Ltd., it is Lucasfilm's preferred Imperial costuming group. Star Wars, its characters, costumes, and all associated items are the intellectual property of Lucasfilm. © & ™ Lucasfilm Ltd. All rights reserved. Used under authorization.