NOTE: THIS IS A DRAFT DOCUMENT AND DOES NOT REFLECT THE CURRENT OPERATING GUIDELINES OF THE 501st LEGION.
Article I: Name
501st Legion (aka “the Legion”, “the 501st“, and “Vader’s Fist”)
Article II: Mission
- The 501st Legion is a Star Wars
fan clubdedicated to celebrating the Star Wars universe through the creation, display, and wearing of quality character costumes that represent its villainous characters.
- The Legion seeks to promote interest in Star Wars through the building and wearing of quality costumes, and to facilitate the use of these costumes for Star Wars-related events as well as contributions to the local community through costumed charity and volunteer work.
Article III: Representation
The 501st Legion recognizes that
it's members have no claim to the copyright and intellectual property of Lucasfilm Ltd. (LFL) except by the privileges authorized to the organization by Lucasfilm Ltd. Members acknowledge and accept that they by authorization represent the brand that is Star Wars, when in costume or otherwise acting on behalf of the Legion. While representing the Star Wars brand, members agree to do so courteously, professionally, and responsibly at all times.
Article IV: Membership
- The 501st Legion is an inclusive, equal-opportunity, non-discriminatory club. Membership is open to persons 18 years or older who own a costume that meets with the standards of accuracy, completeness, and quality of construction as required by the Legion.
- Upon admission, a new member be assigned a unique operating number. Two-letter code prefixes corresponding to approved costumes are associated with that number. The operating number is unique to the individual member and is non-transferable. Rights and privileges are granted to members according to their status as either active or otherwise.
- Members agree to use and wear their costumes in accordance with the participation requirements as set forth by the Legion.
- Members are expected to comply with their respective applicable local, regional, and national laws.
- The right to grant, deny, revoke, or suspend membership is reserved by and under the sole authority of the Legion Command and may not be superseded by any rules of any Legion subdivision .
Article V: Organization
- The 501st Legion is a worldwide club organized into Garrisons, Squads, and Outposts. A Legion Command level consisting of the Legion Commanding Officer, Legion Executive Officer, and an administrative staff coordinates the club. The Legion recognizes that most activities will be on the local level. For this reason, the Legion is divided into subdivisions based on geographical boundaries. The list and boundaries of Garrisons, Squads, and Outposts is maintained by the Captain of the Guard.
- The Legion Council is a body made up of the Legion Command and representatives from each Garrison and Outpost. This council is moderated by the Legion Commanding Officer. Legion members may bring issues of contention or concern before the Council through their Council representatives, or in cases where their issues are with their Council representatives, through any other member of the Council (which includes Legion Command).
- Detachments are special resource groups that focus on a specific costume or costume category and are not bound by geography.
Article VI: Legion Officers
- Legion Commanding Officer (LCO): The LCO is the top administrator and president of the club. The LCO appoints an administrative staff to assist with club operations, which may include but are not limited to formulating policies, moderating the Legion Council, and organizing partnerships with outside parties.
- Legion Executive Officer (LXO): The LXO assists the LCO in club operations as vice-president. The LXO may perform duties as assigned by the LCO, and
reserves the authority toact as club president in the absence of the LCO.
- Legion Captain of the Guard (LCOG): The office of the LCOG interprets and enforces club rules. The office of the LCOG serves as an impartial mediator for disputes among members or officers, oversees disciplinary hearings, moderates Legion elections, and maintains the Legion map of units.
- Legion Membership Officer (LMO): The office of the LMO is responsible for reviewing and processing applications for membership and maintaining member information in the Legion database. The LMO drives costume policies, including acceptable costume types for membership and quality control of costume submissions. The LMO is the final arbiter of member costume issues and approvals. The LMO supervises and advises Detachments, Garrison Membership Liaisons, and Garrison Web Liaisons.
- Legion Webmaster (LWM): The office of the LWM manages all Legion Web resources and advises unit Webmasters.
- Legion Merchandising and Branding Officer (LMBO): The office of the LMBO oversees all Legion merchandise operations, including those of local units. The LMBO ensures that all merchandise projects adhere to rules and guidelines that govern use of images, pricing, and distribution.
- Legion Public Relations Officer (LPRO): The office of the LPRO serves as the Legion's advocate and primary point of contact with the public and outside parties. The LPRO serves as the executive editor of all Legion publications and multimedia productions. The office of the LPRO also serves as the primary point of contact for celebrities and VIPs.
- Legion Charity Representative (LCR): The office of the LCR serves as the Legion's primary point of contact with outside charitable organizations. The LCR manages documentation of Legion charitable activities and may publish and promote the Legion's charity efforts to the membership and the public.
- Collectively, the officers listed here are referred to as "Legion Command."
- Garrison Commanding Officer: (GCO or CO) The Garrison Commanding Officer is elected by the Garrison membership. The GCO is the chief administrator of the Garrison and is responsible for the smooth operations of the Garrison and the coordination of events. The Garrison Commanding Officer is responsible for maintaining communications with the Legion Council and Legion Command.The GCO also appoints the Garrison Officers and Staff, administers local forum rules. The Garrison Commanding Officer is the principal representative of the Garrison Membership on the Legion Council.
- Garrison Executive Officer: (GXO or XO) The GXO is appointed by the Garrison Commanding Officer. The GXO may perform duties as assigned by the GCO, and will act as Commanding Officer in the absence of the Garrison Commanding Officer.
- Second Council Seat Typically the Garrison Executive Officer is typically the Second representative of the Garrison Membership on the Legion Council. However, the Garrison Commanding Officer may appoint a different officer or Garrison member to the position of Second Seat.
- Garrison Membership Liaison: (GML) The GML is appointed by the Garrison Commanding Officer. The Garrison membership Liaison is responsible for reviewing and processing applications for membership and maintaining Garrison member information in the Legion database. The GML reports to the Garrison Commanding Officer and the Legion Membership Liaison. For more information on the duties and responsibilities of the Garrison Membership Liaison see the GML Survival Guide.
- Outpost Leader (OL) The Outpost Leader is elected by the Outpost membership. The OL is the chief administrator of the Outpost and is responsible for the smooth operations of the Outpost and the coordination of events. The Outpost Leader is responsible for maintaining communications with the Legion Council and Legion Command.The LO also appoints the Outpost Officers and Staff, administers local forum rules. The Outpost Leader is the principal representative of the Outpost Membership on the Legion Council.
Article VII: Elections
- The offices of LCO, Garrison and Outpost COs, Squad Leaders, and Detachment Leaders are all elected positions in the Legion. All other positions are appointed by their respective supervising official.
- Active members in good standing are eligible to run for elected office and vote in elections within their
- All elected offices serve one-year terms.
- The office of LCO is elected by popular vote of the active members of the Legion. The offices of Garrison and Outpost CO, Squad Leader, and Detachment Leader are elected by popular vote of the active members of each respective unit.
- Annual elections are mandatory for every unit, unless an incumbent official stands unchallenged, in which case an election may be waived.
- In the event a unit commander or leader is unable to continue in their office, that unit must hold an immediate election for a replacement. Units that maintain an executive officer will be under the authority of that executive officer until the completion of the emergency election. If both the commanding officer and the executive officer are unable to serve, the Legion COG will temporarily assume nominal leadership until the completion of the emergency election. If a Squad Leader is unable to continue in their office, the parent Garrison's CO will assume administrative responsibility until the Squad's emergency election is complete. Inability to serve may be determined by either voluntary resignation of the office, or a period of 30 days of unresponsiveness in office after all reasonable means of communication are exhausted.
- Any unit of the Legion (including the Legion itself) may address egregious problems in leadership by requesting a recall election of the unit's leader. Requests for recall elections must be submitted to Legion Command for consultation, review, and approval before proceeding. Recall elections are not to be used to express dissatisfaction with the results of a properly conducted and legitimate election process (concerns with improperly conducted elections should be forwarded to the Legion COG, and are outside the scope of this provision).
Article VIII: Policies and Amendments
- A committee will be formed consisting of various members of the Legion to oversee and manage amendments to the Charter. This committee is called the Charter Review Committee (CRC) and is under the direct supervision of Legion Command.
- Amendments to the Charter may be proposed by any active Legion member to the CRC directly or via their Legion Council representative at any time.
- The CRC will review the proposal and if accepted, will craft the language of the proposal. The CRC may reject proposals deemed inappropriate or contradictory to the spirit of the Legion at its discretion.
- Draft proposals will be submitted to the Legion Council for review. During review, the proposal may be further revised by the CRC with suggestions from the Legion Council. Legion Council members are authorized to share works in progress with their respective unit members for additional input. Completion of revisions is due no later than 7 days following submission of the draft.
- Upon reaching a satisfactory state of completion of the proposal signified by passing a two-thirds super-majority vote by participating Legion Council members, the CRC will present the completed proposal to the Legion members for ratification.
- Proposals require a two-thirds majority of voting
- If passed, the proposal becomes an Amendment and is effective immediately upon completion of the vote.
- Proposals may be submitted at any time during the year. The CRC may also work on proposals at any time throughout the year. Draft Amendments must be submitted by the CRC to Legion Council no earlier than August 1 and no later than August 17 of any given year, to permit conclusion of membership ratification by August 31. Any proposals, drafts, or revisions falling outside of this window will be reserved for the August of the following year.
Article IX: Merchandise and Branding
- The 501st Legion is a club based on a copyrighted property and is not authorized to profit from the sales of merchandise bearing images or ideas from the Star Wars property.
- Merchandise or materials created to promote or advertise the 501st Legion (referred to herein as "merchandise") will be sold only to members of the Legion and at cost. Merchandise are not to be sold to the general public unless authorized and be approved by Legion Command. All merchandise must meet Legion guidelines and approved by the Legion prior to production. Merchandise not abiding by these guidelines will be considered unauthorized and its sale shall be forbidden to members of the 501st Legion. Producing or distributing unauthorized merchandise may be subject to disciplinary action by the Legion.
- Any items bearing the words "501st Legion", "Fighting 501st", "Vader's Fist", the 501st Logo, URLs, or those of any sub-units of the Legion, or any other term or image that can be reasonably identified with the Legion or its sub-units are considered representative of the 501st Legion. Proposals for such items are to be reviewed by the office of the Legion Merchandising and Branding Officer, and approval must be granted by the LMBO prior to production.
- The Legion does not endorse or manage the creation or sale of props, costumes, or costume parts or materials by anyone for sale to others. The Legion will not intervene in private sales or transactions of non-Legion merchandise or products. Legion rules do not extend to any disputes related to these matters.
Article X: Disciplinary Action
When the Legion's standards of conduct are violated, it is an unfortunate necessity to address them. While the Legion recognizes that membership is voluntary and should be fun, it also recognizes that there must be some protection afforded its members from abuse and misconduct. To this end, the Legion adheres to the following prescription for disciplinary action.
- All commanders are expected to enforce the rules of the Legion in their respective jurisdictions. Any member behaving in an unacceptable manner or violating Legion rules or the tenets thereof is subject to disciplinary action. Disputes within any Legion subdivision are to be managed by the commander of the subdivision, unless the commander is involved in the dispute or there is any other clear conflict of interest on their part, in which case the dispute must be escalated to the Legion level.
- Complaints should be directed by members to their immediate commander. The commander is responsible for mediating the dispute. This action may take the form of an informal meeting between the parties, up to formal hearings.
- The Legion COG must be notified prior to commencing any hearing at any level and be granted the option to observe the proceedings or be otherwise included in communications related to the hearing.
- In the event a conflict or complaint involves members of different units, the commander of the primary complainant serves as the presiding officer and conducts a meeting or hearing with the defendant and the commander of the defendant's unit. If one of the parties involved in a dispute is an officer of a unit, the hearing will be overseen by the Legion Captain of the Guard or a designated representative.
- All hearings are conducted on the Legion forum, unless otherwise directed by the LCOG
- No member may be removed from the Legion without the knowledge and approval of Legion Command.
- Following the resolution of a dispute or hearing, members have the right to appeal the decision to the
LCOGwithin a specified timeframe.Any judgment by the LCOGfollowing an appeal is final.
Article XI: By Laws
- Bylaws are additional rules, processes, and procedures to manage regular operations, provide guidelines and instruction. The Bylaws set expectations of actions and behaviors in and for the Legion and its members. Bylaws are found in the document titled Operations Protocol.
- Amendments, alterations, or repeal of bylaws may be proposed by active Legion members to the Charter Review Committee directly.
- The CRC will follow the same review, acceptance/rejection, and Council consultation process as described for Charter Amendments in Article VIII.
- Completed proposals will be presented to the Legion members for ratification.
- Amendments to the bylaws require a simple majority of the voting members to pass.
- If passed, the proposal is incorporated into the bylaws and is effective immediately upon completion of the vote.
Revised 9/29/2011 by Krkonsult