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INFO REQUIRED FOR INDUCTIONS:  
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Revision as of 11:08, 28 May 2011

Contents

Command Survival Guide

Legion Structure

The Legion is organized in the following manner:

  • Legion
    • Legion Command
      • Legion Executive Officers
      • Legion Staff Officers
      • Legion Command Staff
    • Legion Council
      • Garrison Council Representatives and Outpost Leaders
  • Garrison and Squads
    • Garrison Executive Officers
    • Garrison Staff Officers
    • Garrison Staff
  • Outposts
    • Outpost Leader
    • Outpost Staff
  • Detachments
    • Detachment Executive Officers
    • Detachment Staff

Legion Command

Legion Officers

A. Legion Commanding Officer (LCO): The LCO is the top administrator and president of the club. The LCO appoints an administrative staff to assist with club operations, which may include but are not limited to formulating policies, moderating the Legion Council, and organizing partnerships with outside parties.

B. Legion Executive Officer (LXO): The LXO assist the LCO in club operations as a vice-president. The LXO may perform duties as assigned by the LCO, and reserves the authority to act as club president in the absence of the LCO.

C. Legion Captain of the Guard (COG): The COG is the operations manager of the club Responsibilities include interpreting and enforcing club rules, serving as an impartial mediator for disputes among members or officers, overseeing disciplinary hearings, moderating Legion elections, and maintaining the Legion map of units.

D. Legion Membership Officer (LMO): The LMO is responsible for reviewing and processing applications for membership and maintaining member information in the Legion database. The LMO drives costume policies, including acceptable costume types for membership and quality control of costume subimissions.

E. Legion Webmaster (LWM): The LWM manages all Legion Web resources and advises unit Webmasters.

F. Legion Merchandising and Brand Officer (MBO): The MBO oversees all Legion merchandise operations, including those of local units. The MBO ensures that all merchandise projects adhere to rules and guidelines that govern use of images, pricing, and distribution.

G. Legion Public Relations Officer (PRO): The PRO serves as the Legion's advocate and primary point of contact with the public and outside parties. The PRO serves as the executive editor of all Legion publications and multimedia productions. The office of the PRO also serves as the primary point of contact for celebrities and VIPs.

H. Legion Charity Representative (LCR): The LCR serves as the Legions primary contact with national and international charitable organizations and institutions. The LCR also serves as the primary coordinator and auditor of the Legion Charitable activities and contributions. The office of the LCR, in conjunction with the PRO edits and maintains the Legion's public charity announcements and Legion charity web pages on 501st.com .

I. Collectively, the officers listed here are referred to as "Legion Command."

Garrisons, Squads and Outposts are the local “chapters” of the legion. Garrisons and Outposts are typically set up along regional boundaries. Squads are sub-units of a garrison. A Garrison or Outpost will be your primary unit within the Legion, you may also chose to be affiliated with a squad if one is located in your area. The Garrison structure is similar to that of the Legion with a CO, XO, GML, GWL, GPRO, etc.and their roles are identical to those at the Legion level only focused on their local area.

Garrison, Squad and Outpost Operations

Garrisons, Squads and Outposts are the local “chapters” of the legion. Garrisons and Outposts are typically set up along regional boundaries. Squads are sub-units of a garrison. A Garrison or Outpost will be you primary unit within the Legion, you may also chose to be affiliated with a squad if one is located in your area.

The Garrison structure is similar to that of the Legion with a CO, XO, GML, GWL, GPRO, etc. and their roles are identical to those at the Legion level only focused on their local area.

Squads are an administrative sub-unit of the Garrison in regions that are either geographically vast or where there is a high concentration of troopers within a Garrison. Squads are led by a Squad Leader who is a member of the Garrison Command Staff and reports to the Garrison.

Outposts are similar to a Garrison but are in regions where there is not a sufficient membership to form a Garrison. Typically Outposts only have a CO who performs all the administrative duties for their area. These units exist to facilitate the mission of the Legion and to assist you in your goals as a Legion member. The Garrison command is responsible for the organization and coordination of events and the promotion of the Legion at a local level. As an active trooper you should expect to be treated with respect, asked to fill supporting roles in the garrison as needed and to be contacted regularly by the Garrison command, either directly or through the garrison forums about events and activities in your local area and the regions around your Garrison. You should also expect to be kept up to date on Legion level activity and issues being discussed at Legion level.

Garrison Command

Garrison Commanding Officer: (GCO or CO) The Garrison Commanding Officer is elected by the Garrison membership. The GCO is the chief administrator of the Garrison and is responsible for the smooth operations of the Garrison and the coordination of events. The GCO also appoints the Garrison Officers and Staff, administers local forum rules and the Legion Charter and Code of Conduct. The Garrison Commanding Officer is typical the principal representative of the Garrison Membership on the Legion Council.

Garrison Executive Officer: (GXO or XO) The GXO is appointed by the Garrison Commanding Officer. The GXO may perform duties as assigned by the GCO, and reserves the authority to act as Commanding Officer in the absence of the Garrison Commanding Officer.

Second Council Seat Typically the Garrison Executive Officer is the Second representative of the Garrison Membership on the Legion Council. However, the Garrison Commanding Officer may appoint a different officer or Garrison member to the position of Second Seat.

Garrison Membership Liaison: (GML) The GML is appointed by the Garrison Commanding Officer. The Garrison membership Liaison is responsible for reviewing and processing applications for membership and maintaining Garrison member information in the Legion database. The GML work in conjunction with the Legion Membership Liaison. For more information on the duties and responsibilities of the Garrison Membership Liaison see the GML Survival Guide.

Garrison Public Relations Officer: (GPRO) The GPRO is appointed by the Garrison Commanding Officer.

Garrison Web Liaison: (GWL) The GWL is appointed by the Garrison Commanding Officer.

Garrison Web Master: (GWM) The GWM is appointed by the Garrison Commanding Officer.

Garrison Merchandise and Branding Officer: (GMBO) The GMBO is appointed by the Garrison Commanding Officer.

Event Captains and Event Coordinators: (GEC) The GECs are appointed by the Garrison Commanding Officer.

Squad Leaders: (SL) Squad Leaders are elected by their Squad membership.

Squad Executive Officer: (SXO) The Squad Executive Officer is appointed by the Squad Leader and the Garrison Commanding Officer.

Additional Staff as appointed by the Garrison Commanding officer may include: Garrison Captain of the Guard, Garrison Armorer, Forum Moderators, New Member Mentors, etc.

Outpost Command

Outpost Leader: (OL) The Outpost Commanding Officer is elected by the Outpost membership.

Outpost Membership Liaison: (OML) The OML is appointed by the Outpost Commanding Officer.

Outpost Public Relations Officer: (OPRO) The OPRO is appointed by the Outpost Commanding Officer.

Outpost Web Liaison: (OWL) The OWL is appointed by the Outpost Commanding Officer.

Outpost Web Master: (OWM) The OWM is appointed by the Outpost Commanding Officer.

Outpost Merchandise and Branding Officer: (OMBO) The OMBO is appointed by the Outpost Commanding Officer.

Event Captains and Event Coordinators: (OEC) The OECs are appointed by the Outpost Commanding Officer.

Additional Staff as appointed by the Outpost Commanding officer may include: Outpost Armorer, Forum Moderators, New Member Mentors, etc.

Since Outposts are typically small units with only a few members most Outposts do not fill all the potential positions. The Outpost Leader will often handle the duties of all of the “command positions” (Membership Liaison, Public Relations, Merchandise, etc.)

Legion Responsibilities

Web Page and forum Forums

Since the 501st Legion is a virtual organization the unit web page and forum are vital components of the unit operations. The web page is the public face of the garrison / outpost and as such should present a professional and informative image of your unit and the Legion.

Unit Web Page

Setting up the Forums

Most Unit forums are set up in this way:

Required

  • Public - Viewable to anyone.
    • Basic information on the mission of the detachment, forum registration requirements and how to register.
  • Members (Registered Forum Members) - open to the general public.
    • Forum Rules, and Standard Operations procedure (S.O.P.)
    • Frequently asked questions (FAQ)
    • General Discussion threads, Sale & Trade, etc.
    • Trooping reports and photos - Post troop write-ups and event photos.
  • 501st Only - open only to 501st members
    • 501st Merchandise
    • 501st Event Planning
    • 501st Sale and Trade
    • Other Legion Only Information and Discussions
  • Garrison / Outpost Only - open only to 501st members who have a valid, current costume that is covered by that detachment. This is needed for det-only Q&A on elections, if for no other reason but is also used for the reasons you cite when applicable.

The only real need for a garrison / outpost member only area is for:

  1. Elections
  2. Polls on unit operations, merchandise, local rules and procedures, etc.
  3. Garrison Only Merchandise (if any)

Optional

  • Admin Only- an area where staff, moderators and webmaster can disucss issues in private
  • Command Only - an area for unit command to discuss and plan Garrison / Outpost issues before bringing them to the entire unit. This area is useful for merchandise planning, disciplinary issues, special event pre planning and operational issues.
  • Archive
  • Tutorials
  • Work in progress (wip) and armor "show off" threads.
  • Joint Operations - For units that also host our sister organization, the Rebel Legion, you may wish to have a joint operations area open to both 501st and RL members to facilitate planning and coordination. Typically if your Garrison / Outpost choses to host RL members and operations on your forum the following threads will be viewable by both memberships.
  1. 501st Only - open only to 501st members
    1. 501st Merchandise
    2. 501st Event Planning
    3. 501st Sale and Trade
  2. General Discussion

Some areas of the forum must be public and open to general inspection by the public at large Such as up coming event announcements (not planning and sign up). Frequently asked questions (FAQ), Forum Rules, and Standard Operations procedure (S.O.P.)

Membership

Honorary Members

As the Legion grows, we continue to add new Honorary Members and Friends of the Legion. This is a good time to point out some rules to the process that will avoid confusion, miscommunication, and hurt feelings.

  • Honorary Memberships are valid for any actor, author, musician, artist, or professional who has had a direct impact on the Star Wars saga.
  • Honorary Friends of the Legion - valid for anyone of distinction who has contributed to or supported the 501st Legion in a distinguishable way.
  • All sponsorship applications begin by emailing Legion Command at Info@501st.com
  • All sponsorship requests imply that you will pay the cost of the plaque (arrange with Damien Metz, give him ample lead-time to make it and ship it)
    • you have a time-frame in the immediate future to presenting it live to the person (don't just sit on the sponsorship for months or years)
    • you will try to contact the celebrity's agent to give them advance notice of the presentation so that it goes smoothly
  • Arrange for a hi-resolution picture to be taken of the event, hopefully with plenty of 501st members visible in the background

If you cannot present the award personally and an opportunity comes up where someone else can, you will send the plaque to them and allow them to carry out the induction (your name will still be listed as the sponsor on the 501st website)

  • If you want to induct someone as an Honorary Member of your Garrison, PLEASE MAKE SURE THEY ARE ALREADY AN HONORARY 501ST LEGION MEMBER or FRIEND OF THE LEGION FIRST!!!

Inducting a celebrity as a Garrison HM only causes confusion later if someone else wants to induct them into the Legion. Celebs may not know the difference and politely turn the offer down! THIS HAS HAPPENED - IT IS NOT GOOD!!!

  • When inducting a celebrity, make sure to provide some other swag and goodies and explain to them that the 501st is here for them, to help with with everything from airport pickups to dinners out at conventions to manning autograph tables.

We are a service organization and they need to know we're here for them!

INFO REQUIRED FOR INDUCTIONS:

  1. Name of inductee:
  2. Role/Contribution to Star Wars:
  3. Personal Website:
  4. Induction Date:
  5. Inducted By: (who was present at the induction, usually a unit name)
  6. Sponsor(s):
  7. Birthday: (be sure to ask so we can send them birthday wishes!)

The Honorary Membership program is a HUGE success because of the dedication of the Legion members in making it happen correctly. The celebrities truly appreciate it. Please help us continue this fine tradition by following the correct steps. If you have any questions, please feel free to email the Legion Public Relations Officer, or Legion Commanding Officer

Event Requests and Planning

Event Requests

Garrison Sponsored Events

Armor Parties
Parades

Merchandise

Merchandise Survival Guide

Charity and Fund Raising

Public Relations

Public Relations Survival Guide

Dispute Resolution

Legion Charter

Legion Code of Conduct

Local Rules

Hearings

Member Hearings

Vote of No Confidence

Disciplinary Actions

Contributers

Kris Kuipers TK-6247, Scott Will TK-0408, Mark Haskel1 SL-3940, Jacques Languedoc TK-9966, Ed DaSilva TK-4878, Gustavo Canales SL-7784, Dean Plantamura TK-0899, Darren Blum TK-8399, Albin Johnson TK-210, Scott Allen TK-9854

Revised 5-28-2011 Krkonsult

Personal tools
The 501st Legion is a worldwide Star Wars costuming organization comprised of and operated by Star Wars fans. While it is not sponsored by Lucasfilm Ltd., it is Lucasfilm's preferred Imperial costuming group. Star Wars, its characters, costumes, and all associated items are the intellectual property of Lucasfilm. © & ™ Lucasfilm Ltd. All rights reserved. Used under authorization.